CAPITAL PROGRAM
Contact: Mark Scott
718 286 2826
mscott@queensbp.org
To expedite the process, The
Non-City Capital Project Task Force has produced a
Capital Funding Request Form. Open the link below to
print the PDF form. This form must
be completed for all new Fiscal Year 2009 Capital requests
initiated by Not-For-Profit organizations. Please read
the guidelines below for eligibility and requirements.
This application can be printed, completed and mailed
to the attention of:
Mark Scott
Capital Budget
Director
Queens Borough President’s Office
120-55 Queens
Boulevard – Room 250
Kew Gardens
NY 11424
CLICK
HERE TO PRINT FORM (PDF: 327 Kb; 24 pages)
Tech
Notes for filling out this form
This form is an Adobe PDF document. You may
print out the 24 pages and send it by mail
to the address above. You may also enter data
into this form, then print it, and then mail
it to the address above. If you own a copy
of Adobe Acrobat, you may be able to email
the completed form to our office. You may do
this in one of two ways: you can save the form
to your computer, fill it out and then send
it as an attachment via email; or you may fill
it out online, then save it to your computer,
and then email it as an attachment. Send any
attachments to:
nonprofitquestionnaire@queensbp.org
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version of Adobe Acrobat, not just Adobe Acrobat
Reader, to save, fill out and email this form.
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is a free software dwnload that enables you
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GUIDELINES FOR FORM SUBMISSIONS
FOR FY09 NON-CITY CAPITAL
PROJECTS:
(*Preliminary, Subject to Change*)
- Recipient must be a not-for-profit.
- Projects must be defined in detail in Capital Funding
Request Form for Not-for-Profit Organizations. The
Recipient, location and general scope of work of
project must be specified in a standard City grant
application. Project location and type may
not be changed without submission of a new Form and
a re-appropriation of funds.
- Recipient must have a City operating contract. For
construction projects, this operating contract must
be in the current year and prior two years (i.e.
the three years before the appropriation exists)
and have a minimum dollar amount in that year of
$50,000. For equipment projects, this operating
contract must be in the current year and have a minimum
dollar amount in that year of $25,000. This
requirement does not apply to equipment purchases
for hospital/clinics. The City may waive this
requirement in a limited number of cases in which
a compelling City purpose is demonstrated. This
requirement does not apply to cultural projects.
- Grants must be for projects that provide front-line
services to the people of the City.
- The project must be used for front-line services
that are made directly available to all residents
of the City on a non-discriminatory basis without
excessive user fees. City capital funds may not be
used for back office or administrative space, unless
such space is in an integrated building where administrative
space is less than half of the total space. This
requirement does not apply to cultural projects.
- Recipient must demonstrate an operating budget
to support the project on an ongoing basis. Recipient
must provide audited financials showing history of
operations.
- Maximum City Contribution: City contribution
may not exceed 50% of real property projects above
$2 million, 90% of projects up to an including $2
million. However, the City may fund 100% of
equipment projects. This requirement does not apply
to cultural projects.
- Total project costs must include a 2.5% administrative
fee.
- Total project costs must have a 15% contingency
built in.
- The City will not fund recipients who have not
complied with requirements of prior Funding Agreements. Such
non-compliance may be cured.
- Term of restrictive covenant must reflect useful
life of the property or improvements thereto.
- No funding may be made available for property expected
to be used by the recipient for less than five years.
- Additional project costs (non-City) must be fully
funded with available cash; commitment letters from
lenders willing to accept a subordinate position;
and/or reasonable fundraising plans (with cash in
hand before any City funds are distributed).
- Recipient must demonstrate that all licensing,
zoning and other legal requirements are met in order
to run the facility as proposed.
- All appropriations must comply with all federal,
State and local laws, as well as the directives of
the City Comptroller.
- Funds will be made available only on a reimbursement
basis.
- Recipient may not repay allocation and remove restrictive covenant or lien on property.
Additional Requirements for Real Property
- The property must be owned by the recipient. Property leased by the recipient is not eligible. However,
property is eligible if it is owned by New York State or the Federal Government, if they have a demonstrated
interest in keeping the project operating for a City
purposed for the useful life of the asset. This
requirement may be waived for senior centers if the
recipient holds a lease that is at least as long
as the useful life, the landlord has agreed upfront
to accept the City’s restrictive covenant and
there is no other financing on the property.
- Restrictive covenant must be placed on property
in senior position requiring that the property be
used for a City purpose. (If property is subject
to existing lien, lienholder must provide a letter
stating that it will subordinate its lien to a City
restrictive covenant.)
- $500,000 minimum City contribution to the project.
Additional Requirements for Personal Property
(Equipment, Furniture, etc.)
- City must own or have a first position lien on
equipment (no City ownership for dangerous equipment
or vehicles)
- $35,000 minimum cost per item (unless initial outfitting
of newly purchased, rented or reconstructed space)
These provisions apply to all projects except
where funds will support City economic development
projects; recognized HPD, State or Federal Housing
Programs or the addition of funds to cover cost overruns
for a project that has already started and the project
is approve by the managing agency as viable.
Please review these pages, and contact
us if we can be of further assistance. |
