EXPENSE PROGRAM
Requests must be addressed to:
Borough President Helen M. Marshall
President, Borough of Queens
120-55 Queens Blvd.,
Kew Gardens, NY 11424
The Borough President's Office offers grants to non-profit organizations.
The organization must have a 501(c)(3) in order to
apply. Applications are accepted year-round. Grant
information is as follows:
Basic Information for
Queens Borough President’s Discretionary Funding
Contracts are Reimbursable – funding is spent first, receipts, delivery packaging, cancelled checks are provided with a letter of request for funding – then funding is reimbursed for expenditures.
Organization requests funding.
Request should have one paragraph
summarizing the organization, one paragraph describing
services provided and one paragraph summarizing request
with amounts attached to request addressed to the Borough
President.
All grants are required to follow
purchasing guidelines developed by Comptroller’s Office.
Upon Queens Borough President
Helen M. Marshall authorizing discretionary funding:
- If an organization has not done business with
the City of New York, the Organization must complete
Substitute W-9 in order to obtain organization legal
name, legal address, and vendor code identification
number to be used in NYC Financial Management System.
Please fax a copy of completed form to Christine
Ward-McKee, Fiscal Officer, (718) 286-2927. Please
mail original completed form to Christine Ward-McKee,
Fiscal Officer, Office of the Queens Borough President,
120-55 Queens Blvd., Room 311, Kew Gardens, NY 11424.
- Organization must work with program person
to determine what goods/services will be provided
and can be supported with Borough President discretionary
funding. For example, outside events must have rain
dates scheduled; goods/services must be completed/received
by June 30th (this is the end of the fiscal year).
Any goods/services received after June 30th cannot be reimbursed by the Queens Borough President’s
discretionary grant. Generally the Queens Borough
President does not authorize funding for personnel.
- Vendex must be completed by organization if
$100,000 has been received from any government source.
Contact nyc.gov/vendex for further information.
- Budget office develops small agreement or
contract for funding.
- Organization must come in to the Budget Office
and sign the agreement in order to execute the contract.
The director/head of the organization should be the
person to sign the contract. This person must also
pick up the check in the Fiscal Office when it is
ready. Corporate seal must be stamped on face of
original contract. The program person must attend
the execution of the contract.
- Organization must provide voucher letter addressed
to Christine Ward McKee, Fiscal Officer, Office of
the Queens Borough President, requesting reimbursement.
At this time receipts must accompany request for
funding.
- Assuming all receipts are in order, a check
is requested from the Dept. of Finance. Once the
check arrives, the organization is called to pick
the check up. The person that signed the contract
goes to Room 311 to sign for the check. The person
must have identification.
Please contact
us if we can be of further assistance. |
